Assembly Bill No. 125

Assembly Bill No. 125-Committee on Government Affairs

(On Behalf of the Purchasing Division of the
Department of Administration)

February 3, 1997
____________

Referred to Committee on Government Affairs

SUMMARY--Makes various changes to provisions governing state purchasing. (BDR 27-491)

FISCAL NOTE: Effect on Local Government: No.

Effect on the State or on Industrial Insurance: No.

EXPLANATION - Matter in italics is new; matter in brackets [ ] is material to be omitted.

AN ACT relating to public purchasing; making discretionary the adoption of regulations concerning the purchase of new equipment; revising certain provisions governing the maintenance of records relating to state purchasing; and providing other matters properly relating thereto.

THE PEOPLE OF THE STATE OF NEVADA, REPRESENTED IN SENATE AND ASSEMBLY, DO ENACT AS FOLLOWS:

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Section 1 NRS 333.155 is hereby amended to read as follows:
333.155 The chief [shall] may adopt regulations which set forth standards to be used by using agencies when purchasing new equipment in order to determine:
1. Whether the equipment can be leased or rented at a cost that is equal to or less than the cost of purchasing the equipment; and
2. If a service is required to maintain the equipment, whether the service would be performed more efficiently by the agency or a private contractor.
Sec. 2 NRS 333.180 is hereby amended to read as follows:
333.180 [1.] The chief shall collect, classify and [keep on file] maintain accurate information concerning:
[(a)] 1. The sources, grades, qualities and costs of the various kinds of supplies, materials and equipment required by the state; and
[(b)] 2. The names and addresses of the persons from whom commodities of the various classes are available.
[2. The record of sources of commodities must be maintained on a form, which must be filed in alphabetical order by the name of the commodity. On the face of each form the name of the commodity and a brief description of it must be recorded, and on the reverse side a list of the dealers from whom the commodity is available must be recorded.
3. A record of dealers must be maintained on a form, which must be filed by the name of the dealer in alphabetical order. On each form the following information must be recorded:
(a) The name and address of each dealer; and
(b) A condensed description of the principal kinds of commodities in which he deals.
4. The records must be revised and supplemented from time to time. The chief may remove from the records the name of any dealer who does not respond to a request for a bid or proposal.]
Sec. 3 NRS 333.200 is hereby amended to read as follows:
333.200 1. The chief shall cause to be maintained perpetual inventory records of all supplies and materials stored centrally . [or by the using agencies.]
2. The chief shall:
(a) Control the stocks of supplies and materials on hand, the storing and issuance of supplies and materials, and the distributing of the costs of supplies and materials used.
(b) Produce information, as and when required, respecting quantities on hand, quantities purchased over a specified period, quantities used over a specified period by each using agency, quantities supplied by vendors specified for specified periods, unit prices, average prices and experience with the vendors supplying the different classes of supplies.
(c) Price supplies and materials when purchased and when charged out of stock as used.
(d) Transfer surplus supplies and materials to points where they can be used advantageously.
(e) Direct and make test checks of physical inventories.
(f) Supervise the taking of annual inventories.
(g) Instruct storekeepers in the prescribed procedures for controlling stored materials.
3. The stores records must be so maintained as to show:
(a) The quantity of each commodity on hand.
(b) The average unit cost, including transportation charges.
(c) The total cost of the supply on hand.
(d) The minimum quantity that should be kept in stock.
(e) The maximum quantity that should be kept in stock at any one time.
[4. After all records of previous quantities used by using agencies are compiled, a model stock system must be set up to control inventories that are on hand and on order. Inventory controlling accounts, limited to recording the costs of supplies purchased, the costs of supplies issued and used and the value of the stock on hand, must be maintained. However, such inventories of the department of transportation, the state printing and micrographics division of the department of administration and the University and Community College System of Nevada must be maintained by those agencies respectively in accordance with the uniform regulations as provided in this chapter and as may be hereafter adopted by the chief.]
Sec. 4 NRS 396.436 is hereby amended to read as follows:
396.436 The board of regents shall cause perpetual inventory records and controls to be maintained for all equipment, materials and supplies stored or used by or belonging to the system. Copies of current inventory records and controls must be delivered to the chief of the purchasing division of the department of administration, and the copies must satisfy the requirements of NRS [333.200.] 333.220.