[Rev. 11/21/2013 4:07:25 PM--2013]

[NAC-353 Revised Date: 1-99]

CHAPTER 353 - ELECTRONIC APPROVAL CODES

353.010            Definitions.

353.020            “Authorized officer” defined.

353.030            “Electronic approval code” defined.

353.040            Substitution of electronic approval code for handwritten or facsimile signature.

353.050            Responsibility for protection and proper use.

353.060            Certification of authorized use.

353.070            Authority of state controller.

353.080            Grounds for disciplinary action; personal liability.

 

 

      NAC 353.010  Definitions. (NRS 353.3195)  As used in this chapter, unless the context otherwise requires, the words and terms defined in NAC 353.020 and 353.030 have the meanings ascribed to them in those sections.

     (Added to NAC by St. Controller by R069-98, eff. 8-4-98)

      NAC 353.020  “Authorized officer” defined. (NRS 353.3195)  “Authorized officer” has the meaning ascribed to it in subsection 2 of NRS 353.3195.

     (Added to NAC by St. Controller by R069-98, eff. 8-4-98)

      NAC 353.030  “Electronic approval code” defined. (NRS 353.3195)  “Electronic approval code” means a series of electronic symbols issued to an authorized officer by the state controller pursuant to subsection 1 of NRS 353.3195.

     (Added to NAC by St. Controller by R069-98, eff. 8-4-98)

      NAC 353.040  Substitution of electronic approval code for handwritten or facsimile signature. (NRS 353.3195)  An electronic approval code issued by the state controller or his designee to an authorized officer pursuant to subsection 1 of NRS 353.3195 may substitute for the handwritten or facsimile signature of the authorized officer on certain documents as set forth in NRS 353.3195.

     (Added to NAC by St. Controller by R069-98, eff. 8-4-98)

      NAC 353.050  Responsibility for protection and proper use. (NRS 353.3195)

     1.  An authorized officer to whom an electronic approval code is issued:

     (a) Shall exercise reasonable care to retain control of his electronic approval code and to prevent its disclosure to any other person; and

     (b) Shall not use his electronic approval code in an unauthorized or fraudulent manner.

     2.  Before an electronic approval code may be issued to an authorized officer, the officer must sign a written statement accepting responsibility for the protection and proper use of an electronic approval code pursuant to the provisions of NAC 353.010 to 353.080, inclusive, and agreeing to indemnify the state for any loss or damage caused by his disclosure or unauthorized or fraudulent use, dissemination or publication of his electronic approval code.

     (Added to NAC by St. Controller by R069-98, eff. 8-4-98)

      NAC 353.060  Certification of authorized use. (NRS 353.3195)  A person who enters an electronic approval code into a document indicating his authorization or verification of the document certifies that he is the person to whom the electronic approval code was issued and that he is using the electronic approval code in an authorized manner.

     (Added to NAC by St. Controller by R069-98, eff. 8-4-98)

      NAC 353.070  Authority of state controller. (NRS 353.3195)

     1.  An electronic approval code that is issued to an authorized officer remains the property of the state controller.

     2.  The state controller may terminate the authority of an authorized officer to use an electronic approval code at any time with or without cause.

     3.  The state controller may periodically audit the use of an electronic approval code at such times as he deems appropriate with or without cause.

     (Added to NAC by St. Controller by R069-98, eff. 8-4-98)

      NAC 353.080  Grounds for disciplinary action; personal liability. (NRS 353.3195)

     1.  The state controller may subject an authorized officer to disciplinary action or hold him personally liable for the disclosure or unauthorized or fraudulent use of his electronic approval code.

     2.  The state controller may institute disciplinary action against a state employee or hold him personally liable for the disclosure or unauthorized or fraudulent use, dissemination or publication of an electronic approval code.

     (Added to NAC by St. Controller by R069-98, eff. 8-4-98)